Forwarding Received Fax Documents to a Computer or Fax Machine. Canon Color imageCLASS MF9280Cdn, Color imageCLASS MF9220Cdn

Forwarding Received Fax Documents to a Computer or Fax Machine

Forwarding Received Fax Documents to a

Computer or Fax Machine

This machine enables you to automatically forward received fax documents to a prespecified destination. You can specify the desired forwarding destination to suit your needs, as shown below.

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When you are forwarding the received documents to a specified destination, you can also specify a condition such as “Only the fax documents sent from a specific fax number are to be forwarded” to sort the received documents automatically.

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The maximum number of forwarding settings that you can store is 52 (12 for the Color imageCLASS MF9220Cdn): 50 (10 for the Color imageCLASS MF9220Cdn) with forwarding conditions and 2 without conditions.

You can set whether to print fax documents with forwarding errors, and whether to store them in memory. (See “Handling

Forwarding Documents,” on p. 5-141.)

If a forwarding error occurs when <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to

Memory> is set to <Do Not Store>, the received documents will be lost.


Before Specifying the Forwarding Settings

The necessary settings before forwarding received fax documents are as follows.

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Specifying Forwarding Settings

This section describes how to register, erase, print, check, and change the forwarding settings.

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Storng Forwardng Settngs

You can register the forwarding conditions and the forwarding destinations. If the machine receives fax documents matching the registered conditions, the documents are automatically sent to the specified destination. You can also specify forwarding destinations for received documents that do not match the forwarding conditions.

To be able to forward received documents, you need to specify the forwarding settings in this section, then

activate the settings. (See “Activating the Registered Forwarding Settings,” on p. 5-135.)

1 Press (Main Menu).

2 Press the right Any key to select

<Additional Func.>.


5 Press the left Any key to select <Menu>.

3 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<System Management Set.>, then press

[OK].


<Register>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System

Password using – (numeric keys), then press

(Log In/Out).


<Forwarding Settings>, then press [OK].

7 Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.

For information on using the software keyboard,

see “Entering Characters,” on p. 1-19.

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<Fax>, then press [OK].

10 Enter the forwarding criterion (up to 20 characters) using – (numeric keys), then press the right Any key to select

<Register>.

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9 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the forwarding condition, then press [OK].

The following items are also available for entering the forwarding criterion:

– <Space>: Inserts a space between numbers.

– <+>: Use to insert a country code. Use <+> after the country code, and before the fax number.

– <Backspace>: Deletes the last number entered.

11 Press the right Any key to select <Next>.

The available forwarding conditions are:

– <disregard>: Disregards the Fax Number information as a forwarding condition.

– <Does Not Exist>: Forwards the document if the Fax Number information does not exist.

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<equals>: Forwards the document if the Fax

Number information matches all of the characters entered.

<differs from>: Forwards the document if the

Fax Number information differs from the characters entered.

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<begins with>: Forwards the document if the

Fax Number information begins with the characters entered.

<ends with>: Forwards the document if the

Fax Number information ends with the characters entered.

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<contains>: Forwards the document if the Fax

Number information contains the characters entered.

<does not contain>: Forwards the document if the Fax Number information does not contain the characters entered.

If you select <disregard> or <Does Not Exist>, go to step 11.

12 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the forwarding destination, then press

[OK].


14 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the file format of the document you want to forward.

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<TIFF>: Forwards the file in the TIFF format.

<PDF>: Forwards the file in the PDF format.

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You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.

You can use [ ◀ ] or [ ▶ ] to restrict the displayed range of destinations.

To be able to select a forwarding destination, it is necessary to register destinations in the

Address Book beforehand. (See “Storing/Editing

Address Book,” on p. 3-2.)

To cancel a selected destination, select the destination again.

13 Press the right Any key to select <Set>.

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This procedure is not necessary if a fax number is specified as the destination in step 12. Go to step 17.

To view a TIFF file, a software application that supports the TIFF format (such as Imaging for

Windows) is required.

To view a PDF file, Adobe Reader/Adobe

Acrobat Reader is required.

15 Press the right Any key to select <Divide

Pages>.

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16 If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ▼ ],

[ ▲ ] or (Scroll Wheel) to select <On>, then press [OK] twice.

17 Press (Main Menu) to return to the

Main Menu screen.

If you want to send multiple images as a single file without dividing them, use [ ▼ ], [ ▲ ] or

(Scroll Wheel) to select <Off>, then press [OK] twice.

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When Forwardng Destnatons Do Not Match the Forwardng Condtons

You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.

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Forwarding destinations can be stored one at a time, according to the receive type of the received document.

To be able to forward received documents, you need to activate the settings registered here. (See “Activating the Registered

Forwarding Settings,” on p. 5-135.)



<Additional Func.>.



[OK].



<Forward w/o Condition>, then press

[OK].



(Log In/Out).






8 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the forwarding destination, then press

[OK].

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You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.





To cancel a selected destination, select the destination again.

9 Press the right Any key to select <Set>.

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This procedure is not necessary if a fax number is specified as the destination in step 8. Go to step 13.

To view a TIFF file, a software application that supports the TIFF format (such as Imaging for

Windows) is required.

To view a PDF file, Adobe Reader/Adobe

Acrobat Reader is required.

11 Press the right Any key to select <Divide

Pages>.

10 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the file format of the document you want to forward.

12 If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [ ▼ ],

[ ▲ ] or (Scroll Wheel) to select <On>, then press [OK] twice.

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<TIFF>: Forwards the file in the TIFF format.

<PDF>: Forwards the file in the PDF format.

If you want to send multiple images as a single file without dividing them, use [ ▼ ], [ ▲ ] or

(Scroll Wheel) to select <Off>, then press [OK] twice.


Main Menu screen.


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Actvatng the Regstered Forwardng Settngs

You can set whether received documents are forwarded.



<Additional Func.>.

5 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the desired forwarding setting, then press

[OK].



[OK].

Each time you press [OK], the icon status displayed on the left side of the condition name is switched.

– < >: The received document is forwarded to the specified destination if it matches the forwarding conditions.

– < >: The received document is not forwarded to the specified destination even if it matches the forwarding conditions.


Main Menu screen.



(Log In/Out).



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Erasng Forwardng Settngs

You can erase forwarding settings that have been stored.



<Additional Func.>.

5 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the forwarding setting you want to erase.



[OK].




(Log In/Out).




<Erase>, then press [OK].



<No> or <Yes>, then press [OK].


Main Menu screen.

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Prntng Forwardng Settngs

You can print a list of the stored forwarding settings.



<Additional Func.>.



[OK].



(Log In/Out).



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<Print List>, then press [OK].


Main Menu screen.

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●

Checkng/Changng Forwardng Settngs

You can check or change forwarding settings that have been stored.



<Additional Func.>.



[OK].



(Log In/Out).




8 Check or change the forwarding settings.

5 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the forwarding setting you want to check or change.

For instructions on changing forwarding

settings, see “Storing Forwarding Settings,” on p. 5-128.


Main Menu screen.



<Details/Edit>, then press [OK].

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Sending Documents in Memory to a Different Destination

You can redirect the fax documents received in memory to the specified destination.

1 Press (Status Monitor/Cancel).



5 Press the left Any key to select <Details>.


<Received Job Status>, then press [OK].

6 Press the left Any key to select

<Forward>.

4 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the job you want to transfer.

7 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.

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You cannot select a group address.



Main Menu screen.

Handling Forwarding Documents

You can set how the machine handles the documents to be forwarded.

The default settings are as follows:

– <Print Image>: On

– <Store Image to Memory>: Do Not Store

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When <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to Memory> is set to <Do Not Store>, the received documents will be lost if a forwarding error occurs.

If <Memory Lock Settings> is set to <On>, forwarded documents or those with forwarding errors are not printed even if <Print

Image> is set to <On> or <Only When Error Occurs>. They are printed when <Memory Lock Settings> is set to <Off>.

When <Print Image> is set to <On> or <Only When Error Occurs>, the first page of a document with forwarding errors will be printed on the Error TX Report if it is set to be printed with image in <Report Settings>, even if <Memory Lock Settings> is set to <On>. For information on Report Settings, see “Introduction of the Machine,” in the e-Manual.



<Additional Func.>.



[OK].



(Log In/Out).

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<Store/Print When Fwding.>, then press

[OK].


<Store Image to Memory>, then press

[OK].

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<Print Image>, then press [OK].


<Do Not Store> or <Only When Error

Occurs>, then press [OK].


<Off>, <On>, or <Only When Error

Occurs>, then press [OK].

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<Do Not Store>: Does not store the image.

<Only When Error Occurs>: Stores the image in memory if forwarding fails.

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<Off >: Does not print the image.

<On>: Prints all the images that has been forwarded.

<Only When Error Occurs>: Prints the image only when forwarding has failed.

If you set <Store Image to Memory> to <Only

When Error Occurs>, you can resend the jobs with forwarding errors to registered destinations in the

Address Book. (See “Resending Documents with

Forwarding Errors,” on p. 5-143.)


Main Menu screen.


Resending Documents with Forwarding Errors

You can resend the fax documents that the machine failed to forward.

Documents with forwarding errors are stored in memory only if <Store Image to Memory> is set to <Only When Error Occurs> in

<Store/Print When Fwding.> in <System Management Set.>. (See “Handling Forwarding Documents,” on p. 5-141.)




4 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the job you want to transfer.


<Forwarding Error Status>, then press

[OK].

5 Press the right Any key to select <Menu>.


<Forward>, then press [OK].

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7 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.

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If the transfer is successful, the document is erased from memory.

You cannot select a group address for transferring the document.


Main Menu screen.

Checking/Changing the Status of Documents with Forwarding Errors

You can check the details of fax documents that the machine failed to forward. You can also erase and print those documents.

Documents with forwarding errors are stored in memory only if <Store Image to Memory> is set to <Only When Error Occurs> in

<Store/Print When Fwding.> in <System Management Set.>. (See “Handling Forwarding Documents,” on p. 5-141.)





<Forwarding Error Status>, then press

[OK].

■ If you want to check the details of documents with forwarding errors:

① Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the job you want to check.


■ If you want to erase a document with a forwarding error:

① Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the job you want to erase.

② Press the right Any key to select <Menu>.


③ Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Details>, then press [OK].


<Erase>, then press [OK].

④ Check the details of the selected job, then press the right Any key to select <Done>.

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④ Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select



<Print>, then press [OK].

④ Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select


To erase multiple documents from memory, select and erase one document at a time.

■ If you want to print a document with a forwarding error:

① Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the job you want to print.


To print multiple document, select and print one document at a time.


Main Menu screen.

Forwarding Received Fax Documents to a Computer or Fax Machine. Canon Color imageCLASS MF9280Cdn, Color imageCLASS MF9220Cdn

Forwarding Received Fax Documents to a

Computer or Fax Machine

Before Specifying the Forwarding Settings

Specifying Forwarding Settings

Storng Forwardng Settngs

When Forwardng Destnatons Do Not Match the Forwardng Condtons

Actvatng the Regstered Forwardng Settngs

Erasng Forwardng Settngs

Prntng Forwardng Settngs

Checkng/Changng Forwardng Settngs

Sending Documents in Memory to a Different Destination

Handling Forwarding Documents

Resending Documents with Forwarding Errors

Checking/Changing the Status of Documents with Forwarding Errors

Key Features

Related manuals

Frequently Answers and Questions

What types of documents can I copy with the Canon Color imageCLASS MF9280Cdn?

Can I send faxes from my computer using the Canon Color imageCLASS MF9280Cdn?

Can I print directly from a USB drive using the Canon Color imageCLASS MF9280Cdn?

Can I scan documents and save them as PDF files using the Canon Color imageCLASS MF9280Cdn?

Table of contents

Forwarding Received Fax Documents to a Computer or Fax Machine. Canon Color imageCLASS MF9280Cdn, Color imageCLASS MF9220Cdn