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Basic Scanning Operations

Basic Scanning Operations

Scanning Documents to a File Server

This section describes the basic procedure for scanning documents to a shared folder in a computer.

If you select a file format for color from the <Color/File Format Settings>, you will not be able to consecutively scan multiple-page originals from the platen glass. If you want to consecutively scan multiple-page originals using a file format for color, use the feeder instead.

1 Place your originals.

4 Use [

[OK].

▼ ], [ ▲ ] or (Scroll Wheel) to select

<Enter File Server (New)>, then press

2 Press (Main Menu).

3 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [ ▼ ], [ ▲ ] or

(Scroll Wheel) to select <Store on File Server>, then press [OK].

5 Specify the file server’s address.

For information on how to specify the file server’s address, see “Scan,” in the e-Manual.

6 Make the scan settings you require.

You can specify the following settings:

– <Color/File Format Settings>: Specifies the color type of originals and the file format for sending. (See “Scan,” in the e-Manual.)

–

–

<Resolution Settings>: Adjusts the resolution of originals. (See “Scan,” in the e-Manual.)

<Density/Background Rem. Set.>: Adjusts the density and the background color of originals.

(See “Scan,” in the e-Manual.)

–

–

–

<Original Image Quality Settings>: Adjusts the image quality of originals. (See “Scan,” in the e-Manual.)

<2-Sided Orig. Orientation Set.>: Scans two-sided originals for sending. (See “Scan,” in the e-Manual.)

<Delayed TX Settings>: Specifies the transmission time. (See “Scan,” in the e-Manual.)

–

–

–

<Send Document Name Settings>: Sets the name of the document for sending. (See

“Scan,” in the e-Manual.)

<Subject/Message Settings>: Sets the message body text. (See “Scan,” in the e-Manual.)

<Register Favorites>: Stores frequently used send settings for future use. (See “Scan,” in the e-Manual.)

7 Press (Start).

8 Use [ ▼ ], [ ▲

Basic Scanning Operations

] or (Scroll Wheel) to select the original size, then press [OK].

9 Press (Start).

–

–

Scanning starts.

To cancel scanning, press the left Any key to select <Cancel> or press (Stop).

10 Follow the instructions on the display, then press (Start) once for each original.

–

–

Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.

To cancel scanning, press the left Any key to select <Cancel> or press (Stop).

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Basic Scanning Operations

11 When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.

Scanning Documents to a USB Memory

This section describes the basic procedure for storing scanned documents to a USB memory.

If you use the platen glass to scan your originals, you will not be able to scan multiple-page originals consecutively. Also in the <Color/

File Format Settings> screen, you will be able to select <Off> or <On> in the <Divide Pages> menu but the function will be ineffective.

To scan multiple-page originals consecutively, use the feeder.

1 Insert your USB memory to an appropriate slot on the right side of the control panel.

2 Place your originals.

3 Press (Main Menu).

4 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Scan to Store>, then press [OK].

Basic Scanning Operations

7 Make the scan settings you require.

5 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Store on Memory Media>, then press

[OK].

If <Store on Memory Media> in <Memory Media

Settings> is set to <Off>, <Store on Memory

Media> is not displayed. (See “Security,” in the e-Manual.)

6 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the media you want to store in, then press the right Any key to select <Set>.

You can specify the following settings:

– <Color/File Format Settings>: Specifies the color type of originals and the file format for sending. (See “Scan,” in the e-Manual.)

–

–

<Resolution Settings>: Adjusts the resolution of originals. (See “Scan,” in the e-Manual.)

<Density/Background Rem. Set.>: Adjusts the density and the background color of originals.

(See “Scan,” in the e-Manual.)

–

–

–

<Original Image Quality Settings>: Adjusts the image quality of originals. (See “Scan,” in the e-Manual.)

<2-Sided Orig. Orientation Set.>: Scans twosided originals for sending. (See “Scan,” in the e-Manual.)

<Send Document Name Settings>: Sets the name of the document for sending. (See

“Scan,” in the e-Manual.)

8 Press (Start).

Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified medium.

To cancel scanning, press the left Any key to select <Cancel> or press (Stop).

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Basic Scanning Operations

9 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select the original size, then press [OK].

10 Press (Start).

The scanned data is sent to the specified medium.

Scanning Documents from a Networked Computer

With the Color Network ScanGear driver installed in your computer, you can remotely scan an original set on the machine and import the scanned image over the network to a TWAIN-compliant application*. (* See

“NOTE” below for more information on TWAIN-compliant applications.)

Before proceeding to the procedure below, see “Introduction to Using Scanner Functions,” on p. 8-4 and make

sure that all the setups are complete for scanning originals from a computer.

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– Color Network ScanGear cannot be used as an independent application software. To use the Color Network ScanGear driver, a TWAINcompliant application (such as Adobe Photoshop, Adobe Acrobat, Microsoft Word/Excel/PowerPoint of Microsoft Office 2000 or later, etc.) is required. TWAIN is a technical standard for connecting a computer to an image capturing device, such as a scanner, digital camera, etc.

Basic Scanning Operations

–

–

The Color Network ScanGear driver cannot store scanned images or convert them to PDF or other file formats. Store the imported images with the TWAIN-compliant application.

The Color Network ScanGear driver is a software used with the machine connected to a computer over the network. The software does not support USB connection.

1 Press (Main Menu).

2 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Scan to Store>, then press [OK].

3 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Remote Scan>, then press [OK].

–

–

–

When scanning originals remotely from a computer, you must switch the machine online. For details, see “Scan,” in the e-Manual.

If you want to continue scanning another original, keep the Use Remote Scan screen in step 4 displayed. If you change the screen, the machine will automatically go offline when scanning is complete or as soon as the preview image is displayed.

If you press (Main Menu) while the machine is online, the machine will automatically go offline.

5 Place your original on the platen glass or in the feeder.

4 Use [ ▼ ], [ ▲ ] or (Scroll Wheel) to select

<Online>, then press [OK].

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Basic Scanning Operations

6 Start the TWAIN-compliant application to select Color Network ScanGear as the scanner to be used.

–

–

The command names for this operation includes [Select a scanner], [Select a device], etc. depending on the application you are using. For details, see the documentation that comes with the application software used.

For the operation procedures for starting the

Color Network ScanGear driver to scan images from an application software, see “Scan,” in the e-Manual. You will find the operation procedures using Microsoft Word 2007 and

2003.

7 From the menu of the application software, select the command to start the

Color Network ScanGear driver.

The command names for this operation includes

[New scan], [Import from TWAIN source], etc. depending on the application you are using. For details, see the documentation that comes with the application software used.

8 On the Color Network ScanGear [Main] sheet, select [Platen], [Feeder (1-sided)], or [Feeder (2-sided)] from [Original

Placement] according to the location of the original placed in step 5.

If [Platen] is selected, clicking on [Preview] allows you to see the preview image of your scan.

9 On the [Main] and [Options] sheets, select the desired settings for Color Mode,

Resolution, etc.

When you select the command to start the Color

Network ScanGear driver, and if it does not start and an error message such as “Scanner is not connected.” appears, check if all the setups are complete for scanning originals from a computer.

(See “Introduction to Using Scanner Functions,” on p. 8-4.)

For more information on the settings on each sheet, see the Online Help (displayed when the

Help icon on the toolbar is clicked).

10 Click [Scan].

–

–

To cancel scanning, click [Cancel] in the

[Transfer Pages] dialog box.

The scanned images are inserted in the document when the scanning is complete.

11 After scanning is complete, switch the scanner offline. (Use [ ▼ ], [ ▲ ] or (Scroll

Wheel) to select <Offline>, then press

[OK].)

To use other functions of the machine, such as copying, you must switch the machine offline. For details, see “Scan,” in the e-Manual.

12 Press (Main Menu) to return to the

Main Menu screen.

Basic Scanning Operations

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Basic Scanning Operations

Network

Chapter

9

This chapter describes what the network is, what you can do with the network, and what you have to do to use the machine with the network.

Flowchart for Setting Up Network .............................9-2

What is the Network? ..................................................9-3

Overview of Network Functions .................................9-4

9-1