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Searching for a contact in the Address Book
4. Use the dialpad to enter a name for the entry.
5. Press the Next soft key to continue.
OR
Press the Back soft key to return to the previous menu.
Note:
If you do not need to change the name for the contact, press the Next soft key.
6. Use the dialpad to enter a new phone number or new SIP address for the contact.
Press the Next soft key after each entry to continue or press the Back soft key to return to the previous menu.
7. Press the Yes soft key to designate the contact as a friend.
OR
Press the No soft key if you do not want to designate the contact as a friend.
8. Press the Yes soft key to add the contact to a group and then select the group.
OR
Press the No soft key if you do not want the contact added to a group.
OR
Press the Back soft key to return to the previous menu.
9. Press the Ok soft key to complete the entry and return to the Address Book menu.
Searching for a contact in the Address Book
When you access the IP Deskphone Address Book you can perform a search for a contact using one of the following methods:
• Index Search (performs a search based on the index number you enter).
• 1st Character Search (performs a search based on the first character you enter; not casesensitive).
• Name Search (performs a search based on the name you enter; not case-sensitive).
To change the method the IP Deskphone uses to search:
1. Press the Prefs soft key, and select Misc Options > Search Method.
2. Press the Change soft key.
Avaya 1120E IP Deskphone with SIP Software on Avaya Aura ® User Guide November 2013 101
The Address Book
3. Press the Up/Down navigation key to highlight the Search Method you want to use as the default when you search for a contact:
• Index Search
• 1st Character Search
• Name Search
4. Press the Select soft key to select a search method, and then return to the previous menu.
You can search for a contact that is in your IP Deskphone Address Book (Local Search) or for a contact in a directory that is stored on the call server (Global Search). You can save a contact name and SIP address found on the call server to your personal Address Book stored in your
IP Deskphone.
Related topics:
Using the Search feature in the Address Book on page 102
Using the Search feature in the Address Book
To search for a contact while accessing your personal Address Book, use the dialpad to enter the search information. For example:
• Index Search — to search for a contact by using the Index Search method, enter the index number. When entering an index number larger than 9, you must enter the next digit quickly to move to that item on the list. For example, if the address you need is item 28 on the list, you must enter the digit 8 quickly after entering the digit 2. The found contact is highlighted and then opened.
• 1st Character Search — searches records by ony one character. To search for a contact whose name begins with a letter, for example the letter d, press the d (3) key on the dialpad. The first entry in the Address Book that begins with the letter d appears.
• Name Search — to search for a specific name in your personal Address Book, enter the name by using the dialpad. You can enter a maximum of 8 characters.
Note:
1st Character Search and Name Search are not case-sensitive.
You can search for a contact that is in your IP Deskphone Address Book (Local Search) or for a contact in a directory that is stored on the call server (Global Search). You can save a contact name and SIP address found on the call server to your personal Address Book stored in your
IP Deskphone.
Related topics:
Using Local Search on page 103
on page 104
102 Avaya 1120E IP Deskphone with SIP Software on Avaya Aura ® User Guide
Comments? [email protected]
November 2013
Searching for a contact in the Address Book
Using Local Search
You can search for a contact that is stored in your Address Book.
To search for a contact stored in your Address Book:
1. Press the Services fixed key, select Search, and then select Local Search from the menu.
2. Press the Up/Down navigation key and then press the Select soft key to choose a search criteria:
• User Name
• Name
• Phone Number
3. Press the abc/123 soft key to toggle between alphabetic and numeric characters.
4. Use the dialpad to enter the search information for the contact.
Press the left arrow to delete characters; press the right arrow to enter a space.
Note:
The search is not case-sensitive.
5. Press the Search soft key.
OR
Press the Back soft key to return to the previous menu.
Note:
When the search is unsuccessful, the following message appears:
No entries found for <search criteria>.
6. If a search result is successful, you can do one of the following:
• Press the Up/Down navigation key to highlight a contact, from the search result and press the Call soft key to initiate a call.
• Press the Search soft key to start a new search.
• Press the Exit soft key to return to the idle screen.
7. If a search result is not successful, you can do one of the following:
• Press the Search context-sensitive soft key to return to the search menu and begin a new search.
• Press the Exit context-sensitive soft key to return to the idle screen.
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The Address Book
Using Global Search
You can perform a Global Search for a contact.
To perform a Global Search for a contact:
1. Press the Services fixed key, select Search, and then select Global Search from the menu.
2. Press the Up/Down navigation key and then press the Select soft key to choose a search criteria:
• User Name
• First Name
• Last Name
• Phone Number
3. Press the abc/123 soft key to toggle between alphabetic and numeric characters.
4. Use the dialpad to enter the search information for the contact.
Press the left arrow to delete a character; press the right arrow to enter a space.
Note:
The search is not case-sensitive.
5. Press the Ok soft key.
OR
Press the Back soft key to return to the previous menu.
Note:
When the search is unsuccessful, the following message appears:
No entries found for <search criteria>.
6. When a search result is successful, you can do one of the following:
• Press the Up/Down navigation key to highlight a contact from the search result and press the Call soft key to initiate a call.
• Press the Save soft key to save the caller information to the Address Book.
A confirmation screen appears. You can edit the name you save in the Address book. Press the Save soft key to accept the entry. Press the Yes soft key or the No soft key to designate whether the new entry is a friend. The phone saves the entry to the Address Book and returns you to the Inbox screen.
7. Press the Search soft key to start a new search.
OR
104 Avaya 1120E IP Deskphone with SIP Software on Avaya Aura ® User Guide
Comments? [email protected]
November 2013
Searching for a contact in the Address Book
Press the Back soft key to return to the previous screen.
8. When a search result is not successful, you can do one of the following:
• Press the New soft key to return to the search menu and begin a new search.
• Press the Back soft key to return to the previous screen.
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The Address Book
106 Avaya 1120E IP Deskphone with SIP Software on Avaya Aura ® User Guide
Comments? [email protected]
November 2013
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